NA Annual Open Meeting 2018 Notice

The Annual Open Meeting of Northern Athletics will be held on Saturday 10th November 2018 at ‘The Longfords’, Longford Park Athletics Stadium, Stretford, Manchester M21 9TA at 11.00am.

A buffet lunch will be served at approximately 1.00pm followed by the North of England Track & Field League Annual General Meeting at 1.30pm

Voting for the Officers and Executive Board of Northern Athletics will take place in accordance with the Northern Athletics Constitution. Nominations for the posts are listed below.

We hope that representatives from your club will attend the meeting, one of whom will be entitled to vote on the Club’s behalf. Please register your attendance on arrival at the meeting. Clubs must have paid their affiliation fee to Northern athletics for 2018/19 in order to be eligible to attend and vote.



1) Obituaries
2) Apologies for Absence
3) Minutes
To approve the Minutes of:
a) Northern Athletics Annual Open Meeting 11th November 2017
4) To receive and consider the Annual Report
5) To receive and consider the Annual Accounts
6) To appoint Auditors
7) To Elect the Executive Board of Northern Athletics
(Nominations have been received for those listed below)
a) To elect Officers
i) President
To be Confirmed
ii) Chairman
Tony Wood
iii) Honorary Treasurer
Nigel Orr
b) To elect Discipline Representatives to the Executive Board
(2 per discipline)
i) Cross Country (2)
Steve Gaines Arwel Williams
ii) Road Running (2)
Bob Brimage Ken Smith
iii) Track & Field (2)
Malcolm Fletcher Elaine Williams
8) To amend NA Constitution
1) Amend clause 3.2
Current clause
For these purposes may only be amended at an Open meeting at which not less than 75% of the
vote of the clubs at that meeting approves that amendment
Proposed amendment
For these purposes may only be amended at a General Meeting at which not less than 75% of
the vote of the affiliated clubs, hereinafter known as the ‘Clubs’, at that meeting approves the
amendment.

2. Amend clause 3.3
Substituting Open meeting with General meeting
3. Amend clause 4
Substituting Membership with Affiliation
4. Amend clause 4.1
Current clause
The organisation shall consist of such athletic clubs, affiliated to England Athletics and whose
headquarters lie within the territory.
Proposed amendment is
The organisation shall consist of Clubs that are affiliated to Northern Athetics and whose
headquarters lie within the territory.
5. Amend clause 4.2 and 4.3
Substituting membership with affiliation.
6. Amend clause 5.0
Substituting Open meetings with General meetings
7) Amend Clause 5.1
Current clause
The description ‘open’ indicates that the meeting is extended to individual members of member
clubs and representatives of clubs but it is not otherwise open to members of the public. The
Chairman of the meeting shall have the right to refuse entry to any person who is not a member
or of the authorised representative of a member.
Proposed amendment.
The description ‘General’ indicates that the meeting is extended to affiliated clubs and their
representatives only. The Chairman of the meeting shall have the right to refuse entry to any
person who is not an authorised representative of an affiliated club.
8). Amend clause 5.2
Substituting Annual Open Meeting with Annual General Meeting
9). Amend clause 5.3
Substituting Special Open Meeting with Special General Meeting
10). Amend clause 5.4 and 5.5
Substituting Open Meeting with General Meeting.
11). Amend clause 5.5
Substituting all matters shall be decided by a simple majority with “all matters shall be decided by
a simple majority except as stated in 3.2 above
12). Amend clause 6
Substituting Annual Open Meeting with Annual General Meeting
13). Amend clause 6.4
Substituting organisation with a Club
14). Amend clause 8.
Substituting Annual Open Meeting and Special Open Meeting with Annual General Meeting and
Special General Meeting.
15). Amend clause 10.2
Current clause
Subscriptions
Each member club will be required to pay an annual affiliation fee under a scheme and in
accordance with the scales set by the Executive Board from time to time. The annual fee of each
member club shall be payable in advance on the 1st day of October in each year. No club
representative shall be allowed to attend or vote at an open meeting if the member’s club
affiliation fee is unpaid. All member clubs whose fees are unpaid on the 1st day of December in
each year shall be liable to be struck off the role of membership at the discretion of the Executive
Board.
Clause to be amended as follows:-
Affiliation fee
Each club is required to pay an annual affiliation fee in accordance with the scales set by the
Executive Board from time to time.
The fee for each Club shall be payable in advance on the 1st day of October in each year. No
representative shall be allowed to vote at a General Meeting if the affiliation fee is unpaid at the
date of the meeting.
All Clubs whose fees are unpaid on the 31st October each year shall cease to be an affiliated club
of the organisation.
9) Discussion on the future of Northern Athletics

 

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